SECTION I: DIGITAL LIBRARY
A Digital Library is simply an online library section that gets added to the paper and books library that we have.
A Digital Library section will consist of a group of "client" computers and a "information server" that stores a lot of data locally on-site. All the systems are connected to both the Internet and to any internal department wired LANs, department Wireless LANs and student Hostel LANs (i.e., is easily accessible everywhere in ITBHU). This section will also have access to local printers and a copier for students to print out publications and make copies.
The Digital Library will consist of online subscription-based access to IEEE, ACM and other leading digital libraries, scientific publications and journals available on the web. In addition, the "information server" will also download and store lot of files locally including soft copies of articles, publications, journals and books - that can be accessed through the IT-BHU network as well as printed for hard copies. Students can come to the Digital Library section in person to access, read, print and copy documents on the "client" computers or they can also access it remotely over the network from their department or hostel computers with proper authentication and authorization.
SECTION 2: ESTIMATED COSTS AND PHASES
Based on discussions with ITBHU faculty, librarians and students, we estimate the following costs for implementing and maintaining the Digital Library in two phases.
| Phase 1 | |
|
| Initial Investment |
$16,000 (approx. INR 7.35 lacs ) |
Includes the cost of hardware, software, facilities, installation and
labour |
| Yearly Subscription |
$12,000 (approx. INR 5.50 lacs ) |
Includes online subscription to online/print subscriptions to IEEE /
ACM |
| Yearly Maintenance |
$1,000 (approx. INR 0.50 lacs) |
Includes equipment maintenance and labour. |
| Phase 2 |
|
|
| Other subscriptions |
$25,000 ( approx. INR 11.5 lacs ) |
Includes selective subscriptions to Springer Verlag (SpringerLink) and Elsevier (Science Direct) which are much more expensive and hence we need to additionally fund them through a combination of ITBHU library budget and ITBHU Alumni Association contributions |
This specific project and fund raising proposal is initially focused on implementing Phase I only. The Phase II will be discussed in a separate project proposal after the success of Phase I and further joint planning between ITBHU Alumni Association and ITBHU Library Office.
SECTION 3: TIMELINES AND BUDGET
The preliminary proposed timeline and budgets for completion of this project is as follows:
|
Timelines |
|
|
Milestone |
Date |
| Project Proposal Posted |
Aug 25, 2004 |
| Project Fundraising Request |
Aug 30, 2004 |
| Project Review and Approval |
Sept 10, 2004 |
| Project Committee Kickoff |
Sept 20, 2004 |
| Fundraising deadline |
Oct 10, 2004 |
| Phase 1 Execution Starts |
Oct 15, 2004 |
| Phase 1 Execution Ends |
Dec 15, 2004 |
|
Budget |
|
| |
|
| Total Investment in First Year |
$ 28,000 |
| Initial Investment |
$ 16,000 |
| 1st. Year Subscriptions |
$ 12,000 |
| |
|
| Total Ongoing Investment |
$ 13,000 |
| Yearly Subscriptions (ACM / IEEE) |
$ 12,000 |
| Yearly Maintenance |
$ 1,000 |
Detailed cost breakdown of these items are provided in APPENDIX A below.
The above timeline could be significantly changed if we encounter any facility or approval or legal issues at ITBHU which induces delays that are out of our control. However, on the budgetary side we anticipate only minor changes. The timeline and budget status will be continually updated as part of a regular project status posting on our website.
SECTION 4: DONORS, FUND RAISING AND ALLOCATION PROCESS
Primary Sponsor/Donor: Jagadish Bandhole, BoD ITBHU Alumni Association
Other Donors: Additional Contributions from ITBHU Alumni Association
The funds will be raised using a significant, fixed "initial contribution" from the primary sponsor/donor and a variable "matching contribution" process that allows ITBHU Alumni Association members to additionally contribute in denominations they are comfortable with. Each such donation by a member is matched by the primary sponsor/donor upto a certain limit thereby encouraging more members to help out for the cause.
We strongly encourage all forms of contributions - cash contributions, equipment or software donations, time investment in the project or any other form of help with the project implementation. Each and every contribution is going to help us out in making this successful in the shortest possible time.
Funds will be allocated at the appropriate times as per the approved project plan. Any excess funds raised will be utilized in the future for Phase II of the project or additional maintenance improvements or Phase I.
SECTION 5: PEOPLE INVOLVED
Primary Sponsor/Donor: Jagadish Bandhole, BoD ITBHU Alumni Association
Project Manager: Anshuman Singh, BoD ITBHU Alumni Association
Primary Contact from the Institute : Prof. GVS Shastry, Library Incharge.
Volunteers: ITBHU.ORG Members, Current Students, Faculty Members
SECTION 6: FUTURE OR RELATED PROJECTS
Digital Library Project is a well defined and well contained project that doesn't impact any other part of ongoing library operations. It'll simply be a great addition to the existing library in the same facility. If the Digital Library is implemented successfully, we can then leverage our experience and some of the infrastructure to implement the larger "Library Automation Project" that we've been discussing (electronic cataloguing etc.).
Please feel free to post suggestions and refinements to this project proposal. Thank you very much for your support.
Jagadish Bandhole
CSE 95
BoD ITBHU Alumni Association
APPENDIX A: DETAILED COST BREAKDOWN ESTIMATES
The detailed cost breakdown for both the upfront investment and annual subscription & maintenance investments are given below (all in US Dollars $):
| Item | Quantity | Unit Price | Cost | Comments |
| Initial Investment |
||||
| PCs | 10 | $500 | $5,000 | Clients |
| Server with storage | 3 | $1,500 | $4,500 | File, Backup , Web / FTP Server |
| L3 Switch | 1 | $300 | $300 | Internal LAN |
| Modem | 1 | $100 | $100 | Uplink to Internet |
| ISP Subscription (Sify) | 1 | $300 | $300 | Internet Connectivity. |
| Network Printer | 1 | $1,000 | $1,000 | Shared Printer |
| UPS | 12 | $100 | $1,200 | Power Backup. |
| Power Strips and Cables | 20 | $10 | $120 | Cabling |
| Labour (Man hours) | 100 | $4 | $400 | Installation and Maintenance |
| Air Conditioner | 1 | $1000 | $1000 | Unit AC for the room (if needed) |
| Miscellaneous | 1 | $2,000 | $2,000 | Unanticipated costs and buffer. |
| Total Initial Investment | $16,000 | (approx. INR 7.35 lacs) | ||
| Yearly Subscriptions | ||||
| ACM Digital Library Core | 1 | $5,450 | $5,450 | Digital Library |
| ACM SIG Pack | 1 | $3,850 | $3,850 | Digital Library |
| IEEE Memberships | 1 | $2,700 | $2,700 | Digital Library |
| Total Yearly Subscription Fee | $12,000 | (approx. INR 5.5 lacs) | ||
| Yearly Maintenance | ||||
| ISP Subscription (Sify) | 1 | $300 | $300 | Internet Connectivity |
| Labour (man hours) | 25 | $4 | $100 | Bi weekly inspection and service |
| Equipment Maintenance | 1 | $600 | $600 | Inspection / Service |
| Total Yearly Maintenance | $1,000 | (approx. INR 0.5 lacs) |